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Data shows where you stand. Actions in Trackbase tells you what to do about it. Trackbase analyses the answers to your prompts, looks for patterns that matter, and puts each one on a board as a recommendation with a severity and a next step. The Actions board in Trackbase with To do, In progress and Done columns, cards with a type, a severity and a button to the relevant page, and the banner for the 30-day cycle. Example data.

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How actions are created

Actions are generated every 30 days from the results of your prompts. A banner at the top of the page shows how many days are left until the next refresh. Once your prompts have collected data, your first recommendations follow.

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The board

The board has three columns:
  • To do: recommendations waiting for you.
  • In progress: what you are working on.
  • Done: what is finished.
Use the menu on a card to move it to another column or to dismiss it. Dismissed actions are not lost. Switch from Active to Dismissed to see them and bring one back. Prefer a table? Switch from Board to List. Filter on severity and on type to focus on one kind of work.

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What is on a card

  • Type: the kind of pattern Trackbase found.
  • Severity: High, Medium or Low.
  • Title and description: what was found and why it matters.
  • Date: when the action was added. An action that has been open for more than two weeks also shows how many days it has been on the board.
  • A button that takes you straight to the place where you can act, such as your prompts, the competitor comparison or your citations.
Some cards move to Done by themselves, with a note such as “No longer detected” when the pattern has disappeared from recent answers.

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The types of actions

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Setup actions

Setup actions make sure Trackbase has the data it needs. Examples are adding more prompts when you use only a few of the prompts in your plan, connecting Google Search Console, installing visitor analytics and connecting crawler analytics. A setup action completes itself. Once you have connected what was missing, the card moves to Done.

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A weekly routine

  1. Finish the setup actions first. Every other recommendation gets better with complete data.
  2. Take the high severity actions next and move one or two to In progress.
  3. Dismiss what does not apply to you, so the board stays short.
  4. For content gaps, let Content draft the article, and follow the result in the Page tracker.
Last modified on November 12, 2026