> ## Documentation Index
> Fetch the complete documentation index at: https://academy.trackbase.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Work through your recommendations with Actions

> Actions turns your AI visibility data into a board of prioritised recommendations, so you know what to work on first and can track progress.

Data shows where you stand. **Actions** in Trackbase tells you what to do about it. Trackbase analyses the answers to your prompts, looks for patterns that matter, and puts each one on a board as a recommendation with a severity and a next step.

![The Actions board in Trackbase with To do, In progress and Done columns, cards with a type, a severity and a button to the relevant page, and the banner for the 30-day cycle. Example data.](https://mintcdn.com/trackbase/dDCJ-tIEdTfA68tf/images/actions.png?fit=max\&auto=format\&n=dDCJ-tIEdTfA68tf\&q=85\&s=4744585968b58458a8aa1862e69c8a56)

## How actions are created

Actions are generated every 30 days from the results of your prompts. A banner at the top of the page shows how many days are left until the next refresh. Once your prompts have collected data, your first recommendations follow.

## The board

The board has three columns:

* **To do**: recommendations waiting for you.
* **In progress**: what you are working on.
* **Done**: what is finished.

Use the menu on a card to move it to another column or to dismiss it. Dismissed actions are not lost. Switch from **Active** to **Dismissed** to see them and bring one back.

Prefer a table? Switch from **Board** to **List**. Filter on severity and on type to focus on one kind of work.

## What is on a card

* **Type**: the kind of pattern Trackbase found.
* **Severity**: High, Medium or Low.
* **Title and description**: what was found and why it matters.
* **Date**: when the action was added. An action that has been open for more than two weeks also shows how many days it has been on the board.
* **A button** that takes you straight to the place where you can act, such as your prompts, the competitor comparison or your citations.

Some cards move to **Done** by themselves, with a note such as "No longer detected" when the pattern has disappeared from recent answers.

## The types of actions

| Type | What Trackbase found | Where the button takes you |
| - | - | - |
| **Content gap** | Competitors are mentioned for a topic and you are not. | Your prompts |
| **Competitive parity** | When you and a competitor both appear, the competitor is placed ahead of you more often than not. | The competitor comparison |
| **Sentiment alert** | A large share of your mentions is negative, or sentiment is declining. | The negative mentions |
| **Model blind spot** | One AI model scores clearly lower for you than your best model. | The dashboard for that model |
| **Authority & citations** | Competitor domains are cited as sources much more often than yours. | Your sources |
| **Position & ranking** | You are mentioned late in answers, or your position is slipping. | The competitor comparison |
| **Visibility trend** | Your visibility shows a sustained decline. | The dashboard |
| **Setup** | Something in your setup is missing. | The page where you fix it |

## Setup actions

Setup actions make sure Trackbase has the data it needs. Examples are adding more prompts when you use only a few of the prompts in your plan, connecting Google Search Console, installing [visitor analytics](https://academy.trackbase.ai/visitor-analytics.md) and connecting [crawler analytics](https://academy.trackbase.ai/crawler-analytics.md).

A setup action completes itself. Once you have connected what was missing, the card moves to **Done**.

## A weekly routine

1. Finish the setup actions first. Every other recommendation gets better with complete data.
2. Take the high severity actions next and move one or two to **In progress**.
3. Dismiss what does not apply to you, so the board stays short.
4. For content gaps, let [Content](https://academy.trackbase.ai/content.md) draft the article, and follow the result in the [Page tracker](https://academy.trackbase.ai/page-tracker.md).


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